HR Administrator - Full Time - East Sussex

Description

If you feel driven to inspire people to be more active, improve their wellbeing and would like a job that will make a real difference to local people’s lives then Freedom Leisure is the place for you!

We are a not-for-profit leisure trust with a strong purpose and commitment to support our local communities and hard-to-reach groups, encouraging them to become more active, enhancing their physical and mental wellbeing and contributing to improved lives.

Our HR Department supports the services and activities we provide that have a hugely positive impact in our local communities. Our people are the most important element of our organisation. The HR Admin Team is vital to the successful running of our business and supports the end-to-end lifecycle of our people, from application and throughout their career; ensuring managers and employees receive an excellent HR service.

Working in HR is very rewarding, we pride ourselves in knowing our team makes a positive impact by being the daily support for all departments across the organisation. Previous office experience is beneficial although not necessary as we will provide on the job training for you to be successful in this role. We appreciate new skills you can bring to the team however you will need good working knowledge of MS Outlook, Word and Excel.

As an integral part of the HR Department you will be the first point of contact for general day-to-day HR advice and provide the necessary administration of our employment-related processes. Your work will include activities such as recruitment, safeguarding checks, provision of contracts, processing of critical employee and pay details, changes to employment terms, responding to queries, handling the leaver’s process and much more.

The work in HR is intrinsic to our organisation and critical to our success in achieving our objective to improve lives through leisure.

If you are looking to learn and develop your work experience within the HR industry, please apply.

In the event that a high volume of suitable applications are received, the post may close prior to the specified closing date. Please apply as soon as possible if interested.

Hours: 37 hours a week - Monday to Friday

*This is a temporary position of up to 12 months.

Requirements

• Manage the new starter process, ensuring ID, eligibility to work documents, certifications, references and DBS checks are received, as appropriate, for all staff
• Prepare and issue contracts of employment and casual worker agreements accurately and on time with all joining information to ensure the smooth on-boarding of employees and workers
• Administration changes of terms and conditions, pay or deductions, transfers, role changes, general amendments and leavers from the organisation effectively and efficiently
• Maintenance of all employee records and data on HR/Payroll and electronic filing system
• Loading data for worked hours, overtime, enhancements and other payments or deductions as appropriate for payroll purposes.
• Check and input other data for from a variety of documents submitted as appropriate
• Understand and calculate pay as appropriate, referring to Payroll Team when necessary
• Provide high quality HR and Payroll support and advice to managers and employees
• Record and monitor sickness absence, escalating to HR Advisory team regarding trigger points
• Handle administration processes in relation to maternity, paternity, adoption, parental and other statutory leave
• Provide data and prepare management information or reports as and when required
• Ensure all relevant employees complete DBS disclosures and rechecks when required, monitor process and returned checks, refer to HR Advisory where necessary
• Ensure all relevant pay data is input accurately to meet payroll deadlines
• General administration duties including dealing with telephone enquiries, scanning & electronic filing, photocopying, opening & franking of post, typing HR/Payroll correspondence
• Carry out any other ad hoc duties to support the HR Department or when requested by the HR Director/Group HR Business Partner

Benefits

We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind, so what can we offer you?

• My Staff Shop, our very own staff benefit scheme, gives employees access to a great range of benefits. Get discounts on cinema tickets, travel bookings, high street e-vouchers, gift cards, days out, leisure activities and your day to day spending.
• Discounted Staff membership (including family members)
• Incremental holidays
• Employee Assistance Programme - 24/7 confidential, independent and professional counselling.
• Company pension
• Various insurance and saving schemes
• Financial advice
• Cycle-to-work and Car Leasing tax-efficient schemes (salaried staff only)
• All this as well as fully funded training and career progression opportunities in a team working environment

Salary: up to £24,847 per annum

Closing date: 28th March 2025